1. Who we are

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The IFW4Schools website falls under the Inter Faith Week initiative, led by The Faith & Belief Forum (F&BF) and United Religions Initiative UK. 

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F&BF are the data controller for the IFW4Schools website. This means we decide how and why your personal data is used. 

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F&BF is committed to protecting your personal information and handling it in a fair, lawful, and transparent way. 

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We comply with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018. 

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If you have any questions about this policy or how we use your data, you can contact us at: 

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Email: hr@faithbeliefforum.org 
Phone: +44 (0)7398 958737 
Address: The Faith & Belief Forum, 5 Brayford Square, London E1 0SG, United Kingdom 

 

2. How we collect information about you

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We collect personal information in the following ways: 

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• Directly from you: when you interact with us, for example when you: 

• contact us by email, phone, post, or in person 

• complete a form that collects personal information 

• register for events or training  

 

Through our website: we collect information about how you use our website, including pages visited and interactions. We also use cookies to support website functionality and improve user experience. 

 

3. What information we collect and why we use it

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We may collect information such as: 

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• name, email address, phone number, and postal address  

• organisation or role information  

• communications you send to us  

• event registration or participation details  

 

We use this information to: 

• provide services, events, or activities you request  

• comply with legal and regulatory obligations applicable to charities, including verifying the identity of supporters who make significant donations and assessing any associated financial or reputational risks 

• manage volunteering and employment arrangements  

• keep records of our relationship with you  

• improve and evaluate our work

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If you do not provide necessary information, we may not be able to deliver certain services or process your request. 

 

4. Profiling: making our work more unique to you

 

We may use limited profiling techniques to help us better understand our supporters and improve how we communicate with them. 

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This may include: 

• analysing engagement with our communications  

• segmenting audiences for fundraising or outreach  

• using third-party insight services where appropriate  

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We may use this information to ensure our communications are relevant and appropriate. 

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We do not make decisions about you that have legal or similarly significant effects solely based on automated processing.

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You can opt out of profiling or analysis for fundraising or communication purposes at any time by contacting us at hr@faithbeliefforum.org. 

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5. Special category (sensitive) data

 

Some personal information is considered more sensitive under UK GDPR. This includes: 

• religious or philosophical beliefs  

• racial or ethnic origin  

• health or disability information  

• sexual orientation  

• political opinions  

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We may collect this information where it is relevant to our work, for example to: 

• support inclusive participation  

• ensure accessibility and appropriate adjustments  

• support safeguarding and wellbeing responsibilities 

• monitor and evaluate our programmes  

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We will only process this data where we have a lawful basis under Article 9 UK GDPR and will apply additional safeguards to protect it. 

 

6. Cookies and website monitoring

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We use cookies to improve website functionality and user experience. 

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We use: 

• strictly necessary cookies  

• performance cookies  

• functionality cookies  

• marketing cookies  

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You can control cookies through your browser settings. 

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We may also monitor communications (such as phone calls or emails) for training, quality assurance, and service improvement purposes. 

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7. Legal basis for processing your information

 

We process personal data under the following legal bases: 

1. Consent - where you have agreed (e.g. marketing)  

2. Contract - where needed to deliver services or agreements  

3. Legal obligation - where required by law  

4. Legitimate interests - where it supports our work and does not override your rights  

 

We carefully assess all legitimate interest processing to ensure it is necessary and proportionate. 

 

8. Sharing your information

 

We do not sell your personal data. 

 

The IFW4Schools website falls under the Inter Faith Week initiative, led by The Faith & Belief Forum (F&BF) and United Religions Initiative UK. As such, data will be openly and regularly shared between the two lead organisations.  

 

We may also share your information with other trusted third parties who support our work, such as: 

• event and programme delivery partners  

• IT and communication providers  

• payment processors and donation platforms  

 

These organisations only process data under our instructions and must keep it secure. 

 

We may also share information where required by law. 

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Some of the third-party services we use, such as email communication platforms, event registration systems, cloud storage providers, or fundraising platforms, may process personal data outside the UK. Where this happens, we take reasonable steps to ensure appropriate safeguards are in place and that personal data remains protected in accordance with UK data protection law. 

 

9. Keeping your information safe

 

We take appropriate technical and organisational measures to protect your personal data from loss, misuse, or unauthorised access. 

 

While we take reasonable steps to protect your information, no system is completely secure. 

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Our website may contain links to external websites. We are not responsible for their privacy practices. 

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Payment data is processed securely by trusted third-party providers in line with industry standards. 

 

10. How long we keep your information 

 

We only keep personal data for as long as it is needed for the purpose it was collected. 

 

This may include: 

• delivering services or programmes  

• meeting legal obligations  

• maintaining organisational records  

• When data is no longer needed, it is securely deleted or anonymised

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In some cases, we may retain information for longer where required for legal, regulatory, safeguarding, financial, or insurance purposes. Further information about retention periods may be available on request. 

 

11. Your rights

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You have rights under data protection law, including the right to: 

• access your personal data  

• rectify incorrect data  

• request deletion of your data  

• object to or restrict processing  

• withdraw consent  

• data portability  

• complain to the ICO  

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To exercise your rights, contact: hr@faithbeliefforum.org

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We may need to verify your identity before responding.